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What is the Space Analytics report?

The Space Analytics dashboard provides a comprehensive view of key performance indicators (KPIs) and in-depth analytics for all your Confluence spaces. With this centralized tool, you can easily track, monitor, and assess the performance of each space in real time. Stay informed and make data-driven decisions with a clear, organized display of your spaces' metrics in one place.

Like other dashboards, it converts massive data sets on spaces, pages, blogs and user activities into clear summaries:

  • You can gain insights about the performance of your spaces.
  • You can view the number of the global and personal spaces on the site.
  • You can view the number of the spaces actively used, maintained and developed.
  • You can view the top list of the most actively used, maintained and developed spaces.

Scopes

The Space Analytics report is available for the whole Confluence site only, for obvious reasons.

Space Analytics report for the site

For the site scope report, go to the Apps menu in the top → Better Content Archiving → Space analytics tab. In this scope, the report covers all spaces, all contents and all activities on the site.

Space Analytics report for a space

The Space Analytics report is not available for a single space.

Understand the Space Analytics report

The following section helps you understand the Space analytics report by explaining each gadget.

Gadget Description Notes
Spaces Displays the total number of spaces on this Confluence Cloud site.
(It includes both global and personal spaces.)
Global spaces Displays the number and percentage of global spaces.
(These are also known as "communal", "team", "shared" spaces.)
Personal spaces Displays the number and percentage of personal spaces.
(It can be a large number because personal spaces are automatically created for all users.)
Viewed spaces Displays the number and percentage of the spaces in which at least one content (page or blog post) was viewed in the last 90 days. This KPI effectively measures the spaces in active use. A low percentage suggests that many spaces on the site are no longer being used. Archiving the unused spaces will help reduce clutter.
Updated spaces Displays the number and percentage of the spaces in which at least one content (page or blog post) was updated in the last 90 days. This KPI effectively measures the spaces under active maintenance. A low percentage suggests that many spaces on the site may contain outdated content. Implement a periodic review workflow for these spaces to encourage users to update them.
Growing spaces Displays the number and percentage of the spaces in which at least one new content (page or blog post) was created in the last 90 days. This KPI effectively measures the spaces under active development. A low percentage indicates that your site is primarily in "maintenance mode", with little new content being added. This might be acceptable if the Updated Spaces KPI is high. However, if both metrics are low, consider activating a periodic review workflow for stale spaces to bring attention to them.
Additionally, explore implementing an advanced Confluence page ownership strategy.
Fastest changing spaces Displays the spaces in which users updated the most content (pages and blog posts) in the last 90 days.
Displays these metrics for each space, sorted by Updates:
  • Contributors: the number of unique users who updated at least one content in the space.
    If Alice updated 3 pages and Bob updated 5 pages, this metric is 2 (two unique users).
  • Updates: the number of how many times someone updated a content in the space.
    If Alice updated 3 pages and Bob updated 5 pages, this metric is 8 (sum of the two).
Investigate why these spaces are changing rapidly. Are there specific projects or topics driving the activity? Understanding this can help optimize workflows and content strategies.
Fastest growing spaces Displays the spaces in which users created the most content (pages and blog posts) in the last 90 days.
Displays these metrics for each space, sorted by New contents:
  • Authors: the number of unique users who created at least one content in the space.
    If Alice created 3 pages and Bob created 5 pages, this metric is 2 (two unique users).
  • New contents: the number of how many times someone created a content in the space.
    If Alice created 3 pages and Bob created 5 pages, this metric is 8 (sum of the two).
Keep an eye on the quality of the content being added. Rapid growth can sometimes lead to inconsistent or lower-quality content, so regular reviews and updates are important.

Security

The Space Analytics dashboard is available for all users. The dashboard respects the Confluence space permissions.

More precisely:

  • If you don't have permission to view a space, it will be listed as "Undisclosed".

As the dashboard is personalized for the user who opens it, your dashboard view and your teammate's may be different.

Questions?

Ask us any time.